Privacy statement

Last updated 26 March 2026

This privacy notice explains how and why Villari B.V. may access, collect, store, and use your personal information when you use our services. This includes visits to our website https://villari-technology.com or any affiliated websites that reference this statement. Additionally, we may collect data you provide to us during business interactions.

This Privacy Statement describes how we deal with your personal data and your rights in relation to protection of your personal data. If you do not agree with our policies and practices, please do not use our Services. For any concerns, contact us at privacy@villari-technology.com.

What data do we collect?

Personal data refers to any information or set of information that can be used to identify you as an individual. Examples include your name, surname, email or delivery address. We can collect your personal information in the following ways:

Directly

When you use our website and our services, such as by completing forms on the website or communicating directly with us. The personal information you provide may include your name, phone number, email addresses, mailing address and contact preferences.

Automatically

When you visit or navigate our services, we may collect information through cookies and similar techniques. While this data does not reveal your specific identity, it may include log and usage data, device data and location data.

Indirectly

Through third parties such as public databases, business partners and social media platforms.
All your information will be treated confidentially and your personal information will only be used for the purposes intended. Villari B.V. does not collect special categories of personal data, such as information concerning political orientation, religious conviction or health. Our services are intended for professionals in engineering firms. We do not knowingly collect data from individuals under 18 years of age.

Why do we process your information?

We process your personal information for the following purposes:

To facilitate account creation and authentication
To provide and manage our services
To fulfill and manage your orders
To request feedback and improve our offerings
To send you marketing and promotional communications (where you have given consent or we have a legitimate interest to do so)
To comply with our legal obligations

Legal grounds for processing your information

We only process your personal information when there is a valid legal basis under the GDPR. The table below sets out the purposes for which we process your data and the corresponding legal basis:

Contract

Processing is necessary to perform a contract with you or to take steps at your request before entering into a contract.

Legal obligation

Processing is necessary to comply with a legal obligation.

Legitimate interests

Processing is necessary for our legitimate business interests, such as improving our services, provided these are not overridden by your rights and interests.

Consent

You have given clear consent for us to process your personal data for a specific purpose, such as receiving marketing communications.

Your consent may be given through actions such as sharing information via email, completing a web form, contacting our support service, calling us, or accepting cookies on our website. You may withdraw your consent at any time by contacting us at privacy@villari-technology.com.

Data Retention

We retain your personal data only for as long as necessary for the purpose for which it was collected. Specifically: portal account and service data is retained for the duration of the contract and deleted within 30 days of contract termination; financial and invoicing records are kept for 7 years in accordance with Dutch tax law; marketing contact data is retained until you unsubscribe or withdraw consent. After the applicable retention period, your data will be securely deleted or anonymised.

Sharing your personal information

We may share your personal data with trusted third-party service providers who assist us in operating our services, including hosting providers, analytics partners, and payment processors. These parties act as data processors on our behalf and are bound by data processing agreements (verwerkersovereenkomsten) that require them to handle your data securely and only for specified purposes. A list of current sub-processors is available upon request.

While we aim to keep your personal data within the European Economic Area (EEA), some of the third party service providers we use may process or store data outside the EEA. Where this occurs, we ensure the appropriate safeguards are in place to protect your personal data in accordance with GDPR.

We may also disclose or transfer your personal information in connection with, or during the negotiation of, any merger, acquisition, sale of company assets, financing, or other business transactions involving the transfer of all or part of our business to another entity.

We do not use automated decision-making or profiling that produces legal or similarly significant effects on you. We do not sell your personal data to third parties.

Cookies

We use cookies and similar tracking technologies to collect information when you interact with our services. This allows us to enhance the security of our services and your account, prevent system failures, remember your preferences, and improve our offerings. You can manage your cookie preferences by adjusting our default cookie settings or modifying your browser’s settings.

Your privacy rights

Under applicable privacy laws, including the GDPR, you are entitled to exercise the following rights:

Request access to your personal data
Request rectification of your personal data
Request to erase your personal data
Request to restrict the processing of your personal data
Request to transfer your data to another controller or to yourself
Object to the (further) processing of your personal data

If you wish to exercise any of these rights or have questions regarding your rights or the processing of your personal data, please contact us at privacy@villari-technology.com.

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) if you believe your personal data is being processed in violation of applicable law. The Autoriteit Persoonsgegevens can be contacted via www.autoriteitpersoonsgegevens.nl.

Contact

Villari B.V. is responsible for the processing of your personal data and acts as the data controller. If you have any questions regarding this Privacy Statement, our data processing or this website, please contact us at privacy@villari-technology.com.

Please note that this Privacy Statement does not apply to third-party websites linked from our website. We recommend reviewing the privacy statements of those websites separately.